5 Time Saving Email Tips for Business Owners

As nowadays competition among businesses has become more tough as compared to what it was in the past and in order to run the business in an efficient way a businessmen needs a lot of time. Most of the communication is done through Internet which is considered as the fastest way to communicate.

On daily basis a business owners sends and receives hundreds of emails. And it is a very much time consuming job to check each and every email and reply or send emails to several clients. So in order to help the business owners in saving time in this article I have given 5 time saving email tips and I hope that businessmen would definitely save time by using these tips.

1. Turn your email settings to manually send and receive

First of all you should turn your email settings to manually send and receive and then you just have to hit the send and receive button at pre-determined times during the day. Don’t let the email sending done in real time. Make it do it on your terms and preferences.

2. Turn off any Email Alerts

The next thing that you should do is that you have to turn off any auditory bells or visual alerts by which you are notified that tell you have a new email message waiting. This is due to the reason that these notifications are not only a costly interruption to your workday, but they are also tempting prompts by which you are lured to spend too much time in your email program.

3. Make alternative arrangements if you are not available during your busiest Hours

One thing that you need to pre-define to your team, vendors, and clients is that they have to understand that you personally will not be on email during your most busy day(s).

You should provide them an alternative method of getting help in an emergency situation, and if necessary, you should also mention that what that emergency is and isn’t.

4. Extend your response time to an email:

If you respond to an email quickly you would get more and more emails. Sometimes the best thing that you can do in order to get rid of emails in bulk is to extend the time period of your response to an email. Try to do it and see its amazing effects in encouraging people to email you less.

5. Use 1-2-3 email subject line technique:

In order to help your company better filter email throughout the company you should use the 1-2-3 email subject line technique. A “1″ at the start of the subject line denotes that “Urgent and Important Action is required”. A “2″ at the start of the subject line denotes that “action required, but okay if it happens over next few days.” A “3″ at the start of the subject line denotes that “FYI only, no action required”.

By using these cues to your recipient inside your company allows your team to better filter which are the emails that they need to handle on a particular time.

 

Very good tips for small business owner. I am also a businessman and would like to share one tips also....do that business which have you interest most. And believe you can make your own tips......and people must follow you.

 

I would like to add some more time saving tips for e-mail, specilly from you using the outlook.

1. Expand Outlook with Time-Saving Add-Ons

2. Archive Old Mail in Outlook and Keep the PST File Small

3. Move Messages Quickly in Outlook

4. Create and Use an Email Template in Outlook

5. Undelete a Message Quickly in Outlook

6. Filter One Sender's Mail to a Certain Folder Automatically

7. Find Related Messages with Outlook

8. Search Inside a Message in Outlook

9. Find All Mail from a Sender Quickly in Outlook

10. Set Up a Distribution List in Outlook

11. Schedule Emails in Outlook

12. Have Outlook Highlight Mail Sent to You Only

13. Change the Default Font Face and Size in Outlook

14. Automatically Cc: All Mail You Send in Outlook

15. Delete Attachments from Messages in Outlook

Hope these tips will helpful to you people for saving your so precious time..

 

I especially like the tip about adding a code to the beginning of the subject line. I've not seen this before, but it is a great idea. Searching through hundreds of emails only to miss the important ones that are not flagged "important" can really be cumbersome. Searching for specific prompts to action would allow a much more streamlined process. Thanks for the Tips.......

 

Yes you are right. I agree with you one can take a business to highest levels only if that business is his or her passion. If a person doesn't have a passion for his business and doesn't have interest in his own business then how can he convince others to do business with him.

 

Thank you very much for your tips. This has added more convenience for the business owners who are tired of replying to hundreds of emails and who have very little time to spend on sending and reading emails. This is good from the point of view that many of the business persons use Outlook for emails.

 

You are most welcome Mr. JimmieS. This is just an effort to decrease the time consumed in sending and replying to emails.